How To Use Day Theming For Productivity (With Examples)

How To Use Day Theming For Productivity (With Examples)

Marcel Stevens

Marcel Stevens

Marcel has over 12 years in journalism who enjoys writing, jogging, reading and tennis.


In the constant quest to become more productive, many look for new concepts when it comes to improving their productivity. That’s where a specific type of workflow comes in called day theming.

Day theming is one of the greatest ways to stay focused on the task while moving forward to reach expected results. If you want to know how  – keep reading. You will not only learn new ways and have clear examples but also get action steps on your way to use day theming for a productivity boost you didn’t know you needed.

What is Day Theming?

The concept of themed days, especially for work is really simple. As the name suggests, each day is dedicated to a specific theme or task . Instead of having a to-do list which can get overwhelming, theme work days help to stay focused on a set of certain tasks rather than constantly switching, which saves a lot of time.

If you have practiced task batching, you will love day theming as it improves your productivity that much more. With day theming, you simply devote an entire day to working on one specific initiative. So rather than setting aside smaller time blocks for each task (e.g. an hour for networking, two hours for email, etc.), each day is strategically planned in your calendar with a single task of focus. It can be working on a certain goal in your life, a personal or professional project.

If you’re running a business, day theming may be a smart way to get through important projects more quickly. But as you probably have heard – multitasking adversely affects productivity. That is where a method allowing in-depth work while still meeting deadlines is so effective.

Let’s be clear, day theming isn’t complicated. It’s not what you do but how you do it that makes day theming so incredibly effective. They are especially useful when you want to make greater progress in a short amount of time. To get the most benefit out of your work days is to keep certain hours in your schedule with zero interruptions.

5 Proven Benefits of Setting Themed Days

The benefits of day theming are plentiful, and they can be extremely significant. Here are some valid reasons why you should use this productivity power tool in your favor and take advantage of what it provides.

1. Builds Productive Workflow

When you have single-themed days without interruptions, your productivity can skyrocket, achieving far more work in less time. Without replying to emails, being pulled into meetings, or dealing with other distractions, you can stay focused on your work.

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2. Prevents Attention Hopping

With a traditional daily to-do list, you’re trying to do several key things in succession. It means you’re attention hopping because you have to complete a task (or at least make progress) and then switch gears to something different.

This arbitrary change in focus requires you to constantly divert the brain’s attention, sometimes several times a day. Your attention suffers – and your productivity declines, which leads to poor performance, missing important details, and inability to complete such tasks.

Each time I jump from task to task, I fragment my focus on shallow work, which creates decision fatigue and weakens my ability to solve complex, important problems. But when I set firm borders around a specific piece of work, I won’t feel guilty about ignoring those inevitable requests that crop up throughout the day.

3. Helps With Prioritization

We all have important goals we’re trying to achieve, whether that’s trying to write a book, launch a new website, or learn a new skill. But in our fast-paced, hyper-connected world, it’s easy to lose sight of what’s truly important and get caught up in the noise and busyness of daily life.

Being able to dedicate one day each week to a project that’s actually meaningful to us can return a powerful sense of satisfaction and means we don’t miss out on creating something that has real, tangible value.

With day theming, you can clear the ‘background noise’ of other tasks competing for your attention.

4. Reduces Start-up Time

Once you batch similar tasks together, you reduce the start-up time as you’re already in the same context. This also means that if you have to make too many decisions like what you’re going to do that day, the more you’re making decisions based on what you feel like doing, not on what you should be doing.

So knowing what you’re supposed to do eliminates some of this thinking power. You’re just executing the plan rather than coming up with the plan. This makes it much more likely you actually achieve your goals.

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5. Helps Maintain Self-Discipline

With theme work days, you make it so much easier for yourself to stay disciplined. If you take an hour out of each day to learn a new skill, it will take you much longer and will create higher chances of you quitting along the way. One month quickly becomes two months, and soon the goal has fallen by the wayside.  Dedicating one full day to your new project will keep you focused, motivated and disciplined.

Here’s an example: let’s say you want to learn iMovie. Every day after work, when you’re already exhausted, you take one hour to learn the skill. In one month, you will have dedicated approximately 20 hours to learning and will most